Are you looking to dive into the professional world and gain real experience in a fast-paced environment? We’re on the lookout for an Office Intern who’s ready to roll up their sleeves, tackle diverse tasks, and support our team in making every day run smoothly. This internship is a great opportunity to develop key skills, learn from experienced professionals, and be part of a welcoming, growth-oriented workplace. As an Office Intern, you are running our offices from our main hubs in Belgium, responsible for all offices in Europe. It’s like running a hotel, with the nicest guests you can imagine! As an international environment conceived to be a place that facilitates our amical and hands-on way of working, the offices highlight phenomenal views, terraces, places to work, play and to be inspired. Our co-workers should feel at home and our suppliers, clients and partners should be welcomed as friends. People spend a lot of their time at work, why should the experience be anything less than great?

What you'll do:

If you think you own the professional skills to fulfill our high standards of hospitality and you hold the warmth and guardianship to bring a smile to your colleagues' faces, this internship might be for you! Together with our Office Team, you have a huge impact on the atmosphere and culture at In The Pocket.

Operational follow-up:

• Welcome our guests, clients and employees at the front office
• Receive and transfer incoming telephone calls
• Follow up of the general mailbox, including shipping/couriers for the team
• Select the best suppliers, follow-up the needs for each office and ensure that deliveries are placed in their designated location

Be responsible for the whole office journey:

• You guarantee a smooth journey from the moment someone enters our office until they say goodbye
• Go-to person when it comes to providing a helping hand
• Organize travel and meeting arrangements for our colleagues
• Lead our appealing offices like it was your home: including kitchen & conference rooms.

Grow our culture:

• Plan and execute company events and special occasions and think out of the box when organising them.
• You are a key contributor to the great atmosphere at In The Pocket
• Support the Office team in promoting our culture across all offices
• Share creative ideas to help shape our future-focused and inclusive workplace culture
• Help bring office vibes and initiatives to our hybrid working environment

Who you are:

• We are looking for a friendly and caring person, with a big focus on customer/employee happiness
• You are currently enrolled in a program with a focus on office management
• You are a problem solver at heart with a genuine interest in helping
• You have a service minded attitude
• You prioritize tasks smoothly and embrace variety in your daily schedule
• Your organisational, administrative and communication skills are excellent
• You are fluent in Dutch and English 
• You have a driving license B (a plus, but not required)
• Live close to our office in Ghent, Antwerp or Leuven
• Traveling between our offices excites you (a plus, but not required)

Additional information:

In The Pocket is organised in autonomous teams consisting of developers, designers and product managers. By being part of one and the same team, they can develop a product from start to finish. Because every team carries responsibility, working at In The Pocket means accepting a high level of autonomy. We rely on trust and openness, and sharing our learning curve. At In The Pocket there’s time to experiment and develop yourself. 

On a personal level we are looking for a colleague who shares our values.

• Ownership: Working at In The Pocket means accepting a high level of autonomy. You take ownership and show the ability to decide and act for the good of the company.
• Integrity: Stick to your values, even when it doesn’t pay off in the short term. In The Pocket relies on trust and openness, which in turn relies on your integrity.
• Lead & Educate: Digital technologies are changing the world. We go all in, head-first. We take the lead in designing and building with emerging technologies. We share our passion and knowledge with as many people as possible.
• Agility: In The Pocket is permanently under construction. We never settle, it’s never done. Observing, adapting and improving is in our nature. That resonates with the people who work here. We are always looking for a better solution, always ready for the next step, pragmatic and committed to move forward.
• Team: As individuals we are bright and talented, as a team we are unbeatable. We are open and positive, constructive and honest. We help and inspire our colleagues to do their best work.